EXHIBITING FAQs

No, you will be able to arrange with our preferred partner through the exhibitor zone at your own cost. The Hubs have a shared electricity supply.

Yes. You can upgrade furniture, carpet, and graphics at your own cost. You can order this through the exhibitor zone.

Yes, as it is a tabletop stand, you are not buying a floor place. No additional branding, i.e., pull-up banners, are permitted. Shipping and handling of materials or collateral are also not included.

Yes, there is a branding fee. Contact your account manager for details. You are also responsible for material handling/labor for the rigging required.

Artwork must be submitted by Friday, August 29, 2025. If artwork is not received, the panels will be white hard wall.

Yes, you can have graphics inside and outside the meeting room at your own cost. You can order this through the exhibitor zone.

Please refer to each package, which includes a limited number of complimentary staff registrations. Additional staff registrations are $1,495 if bought in advance and $2,495 on-site. Registration covers the two days of the show and are non-transferable and non-refundable.

Yes, EAC / 3rd parties are allowed if they are unionized labor, and the EAC/3rd Party form is completed and submitted along with insurance certificate.

An EAC/3rd Party can provide union labor; booth structure; furniture; graphics & carpet. Exclusive services will be provided by the licensed vendor.

Official Show Contractor / General Service Contractor will provide:

• Material handling services
• Hanging Sponsorship Opportunities

The Jacob Javits Convention Center will provide:

• Electric / Water / Air / Internet

Yes. Non-exhibiting supplier registrations do not have access to schedule meetings with buyers through the event platform or access the registration list.

$3,995 - Before March 31, 2025

$4,995 - After April 1, 2025

$5,995 - On-site

Registration covers the two days of the show and are non-transferable and non-refundable.

Yes. The BTN Group will qualify all registrations for the show. Any suppliers who try to register as a buyer will have to purchase a registration if they want to attend the show. The BTN Group reserves the right to approve or decline any event registration.

We cover the cost associated with bringing qualified corporate travel buyers from across North America to the show. In exchange, they commit to arranging at least five meetings per day with the exhibitors of their choice. Find out more about the program here. 

Hosted buyer eligibility criteria include, but are not limited to, the following:

• Minimum $5 million USD annual travel and expense budget
• Job titles include Corporate Travel Manager, Procurement, purchasing, and sourcing specialists, Finance and HR professionals.

Exhibitors can request meetings with buyers through the event platform one month out from the show. Buyers have the option to accept or decline meetings of their choice. Buyers will have the opportunity to book meetings with suppliers two months out from the show.

Over the past 40 years, the BTN Group has developed the largest database of corporate travel buyers globally. Business Travel Show America will attract corporate travel/meeting managers, procurement purchasing and sourcing specialists, and Finance and HR professionals from Fortune 500 companies to SMEs.

• Site Lines:10 x 10 & 10 x 20 In-line Booths
  • 3’ egress to be clear of obstructions
• Island Booths
  • Ceiling height - Hall 1E   16’ 9”
• Overall booth height no taller than 12’H
  • IF interested in hanging branding above the booth (contact your salesperson for more details)
    • Overall booth height no taller than 10’H
    • Signage no taller than 4’H